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The Founder's Delegation Matrix

Roadmap focus · Time reclamation · Strategic leadership acceleration

Transform from Chief Everything Officer to Strategic Leader. Reclaim 20+ hours/week using evidence-based delegation frameworks used by founders and leaders to scale successfully.

33%
Higher Revenue for Delegating Founders
20hrs
Weekly Time Reclaimed
260%
Average ROI on Delegation
70%
The Magic Delegation Threshold

Step 1: Identify Your Delegation Opportunities

Click each category to see common tasks that founders successfully delegate

Administrative Tasks

~10 hours/week potential savings

  • Email management & filtering
  • Calendar scheduling
  • Travel arrangements
  • Expense tracking
  • Meeting notes & follow-ups

Operations & Finance

~8 hours/week potential savings

  • Basic financial reporting
  • Invoice processing
  • Vendor management
  • Process documentation
  • Compliance tracking

Marketing & Growth

~12 hours/week potential savings

  • Content creation
  • Social media management
  • Email campaigns
  • Analytics reporting
  • Event coordination

Customer Success

~6 hours/week potential savings

  • Routine customer calls
  • Support ticket triage
  • Onboarding processes
  • Feedback collection
  • Success metrics tracking

Product & Tech

~5 hours/week potential savings

  • Bug triage & prioritization
  • Feature request logging
  • QA testing coordination
  • Documentation updates
  • Sprint planning prep

People & Culture

~4 hours/week potential savings

  • Initial candidate screening
  • Interview scheduling
  • Onboarding logistics
  • Team event planning
  • Performance review prep

Step 2: Apply the Founder's Eisenhower Matrix

Map your tasks to determine delegation priority

Urgent + Important

DO (Keep)

Handle personally, delegate prep work

• Crisis management
• Key investor meetings
• Critical hires
• Major product decisions
Not Urgent + Important

DECIDE (Selective Delegation)

Delegate with clear frameworks

• Strategic planning research
• Market analysis
• Process optimization
• Team development
Urgent + Not Important

DELEGATE (Priority #1)

Delegate immediately with SOPs

• Routine emails
• Meeting scheduling
• Basic reporting
• Administrative tasks
Not Urgent + Not Important

DELETE (Eliminate)

Stop doing or fully automate

• Low-value meetings
• Perfectionist tweaks
• Non-critical updates
• Time wasters

Step 3: Choose Your Delegation Level & Style

Select your leadership approach, then apply the appropriate delegation levels

Choose Your Leadership Style:

vs
1

Do Exactly What I Say

Zero autonomy. Follow precise instructions.

Example: "Post this exact content on LinkedIn at 9 AM tomorrow"

2

Research and Report

Gather information, present findings, I'll decide.

Example: "Research top 5 CRM tools and create comparison chart"

3

Research and Recommend

Analyze options and suggest best path forward.

Example: "Evaluate CRMs and recommend which we should implement"

4

Decide and Inform

Make the decision, then update me on outcome.

Example: "Choose and implement a CRM, let me know what you selected"

5

Act Independently

Full ownership. No need to report unless asked.

Example: "You own all CRM decisions and processes"

Step 4: Calculate Your Delegation ROI

See the financial impact of effective delegation • Updates automatically

Live calculation

Step 5: Your 90-Day Implementation Plan

Transform your delegation ambitions into reality with this proven implementation roadmap

1

Week 1-2: Foundation

Complete time audit tracking every 30-min block. Identify top 10 repetitive tasks. Apply 70% rule to create delegation list.

2

Week 3-4: Documentation

Create SOPs for 3 most time-consuming tasks. Record Loom videos showing process. Build simple checklist templates.

3

Week 5-8: First Delegation

Hire EA or delegate to team member. Start with Level 1-2 tasks. Schedule weekly check-ins. Document questions & improvements.

4

Week 9-12: Scale & Optimize

Progress to Level 3-4 delegation. Add 2-3 new task categories. Reduce check-in frequency. Measure time saved weekly.

Ready to reclaim your time?

Let's talk about where delegation can have the biggest impact on your business.

30-minute call. No prep needed. No obligation.